This template can be downloaded here.
You will find below a draft agenda that can be used for the launch of a tenants and residents’ meeting, plus some helpful notes on preparation and conduct.
TRA Name eg Waltham Forest Residents Association
Time/Date eg 7:30pm, Tuesday 4th September 2018
Location Full address of meeting place (with a map if necessary)
Contact Contact details
7:00 Doors open
7:30 Introduction and welcome.
7.45 Main or special guest speaker slot
8:00 General discussion with questions and answers
8:40 Strategy discussion and decisions on action points
8:45 Any Other Business (AOB)
9:00 Summary of meeting outcomes and action points
• Arrive early to prepare the room
• Set out a register which asks all attendees to write in block capitals their names, address and phone number
• Ensure the ‘top table’ (chair, secretary, guest speaker or speakers) have water
• Set out any refreshment table for attendees, eg. tea, coffee and biscuits
• Set up projector for PP presentation
• Decide who will minute the meeting and in what format
Introduction and Welcome.
• Agree ground rules – usually treat everyone with dignity and respect, listen to speakers, don’t interrupt, let the chair know if you want to ask a question, etc.
• Safety briefing – fire exits, facilities, etc.
• Welcome all and give a brief summary/overview of the meeting content
• Ensure all present have any handouts such as copies of the agenda
• Introduce the speakers on the top table
• Write decisions and action points on a board and re-state these at the end
• Prioritise the action points
• Ensure people are taking lead responsibility for activities such as raising a petition, or contacting local press, councillors, or MPs
• Ask if anyone wants to join the committee or get involved in activities
• Invite AOB so that attendees can raise anything not covered in the agenda
• Agree the date of the next meeting
• Remind people to sign the Register.
• Thank people for attending.
• Close the meeting